The Rochester Minnesota Convention & Visitors Bureau offers comprehensive convention services support to all groups holding conventions, trade shows, meetings and public events in Rochester. The Bureau's services team has a unique partnership with our hospitality partners, which form a united approach of assisting you with every facet of your event to ensure that your operation is smooth and hassle-free.

The Rochester services team will coordinate your lodging, registration, spouse programs, VIP receptions / events, special events and group tours to area attractions. We can connect you with key hospitality industry related businesses, which provide a broad range of products, services and venues.

Rochester Complimentary Event Service Programs

• Event Consultation We will work with you and our community stakeholders to provide solutions that insure a quality experience at the value that is so important to your bottom line.
• Local Business Services - Our services team can send out leads on your behalf to Rochester area business partners for support services such as transportation, catering, trade show services, exhibitor services, event photographers, venues and more.
• Tours & Special Events - Recommendations for spouse programs, entertainment, local & regional speakers, group activities, themed parties and unique venues.
• Transportation assistance - If your event goes beyond our 1700 hotel rooms which are connected to the Mayo Civic Center we offer transportation consultation services and exclusive pricing.
• Facilitate Pre Event Site inspections & Meetings - Bureau Services will coordinate details of your next visit and liaison with local businesses, attractions, and restaurants and off site venues.
• Community Awareness/Welcome Program - This program includes welcome / directional signage, welcome banners, and pins around Rochester and within event venues.
• Attendance Building and Promotional Materials
  • Promotional Materials - We can provide visitor guides, maps, convention bags, and customized event agendas.
  • We may also provide a customized website for your event to facilitate attendee access to event information, frequently asked questions, event registration, lodging links, local information and services.
  • Rochester provides media support such as digital images of Rochester and local media contact lists.
  • Custom attendee email program to encourage attendance at your Rochester event and an integrated informational email program to those who have already registered.

Pre Event Registration Services

Rochester's automated internet based complimentary registration system in designed to ensure a smooth transition from pre event registration, reporting, to onsite registration and post event follow up. We offer a professional solution that is designed to take the burden off of you and your event team.

On-Site Concierge Desk

Our on-site concierge desk is available and provided on a complimentary basis to larger groups. This includes your very own visitor information desk with a wide array of brochures, information and personal assistance. Restaurant menus are on display and reservations can be made on the spot! This service is available to smaller shows for a nominal fee.

Lodging Bureau

Rochester offers groups a complimentary internet based central reservations system to provide seamless full-service, stress-free housing reservations for shows and events of any size.

• Customized Internet based software
• Fax services are available 24/7
• Customized website
• Expanded technology
• Detailed anytime reporting
• Contract and room block management
• Ability to access expanded room inventory
• Local experienced counselors

Post Event Services

If your groups utilize our registration services, we are able to offer your event complimentary automated post event follow up, surveys and delegate feedback.